Procedures, Systems & Transfer Policies

University of Science and Technology

1 Admission & Registration 2 Credit Hour System 3 Transfer Between Universities 4 Internal Transfer 5 External Transfer

Admission and Registration Procedures

Admission and Registration Requirements

The University admits holders of the General Secondary Certificate in the Republic of Yemen, or its equivalent, with the average determined annually by the Ministry of Higher Education.
Submitting all required documents, duly certified, together with the university application form to the Admission and Registration Department.
Admission is based on the capacity determined by the University and approved by the Ministry of Higher Education.
The student undertakes to comply with the University's regulations, instructions, and bylaws in force during the period of study.

Placement Test (Competitive Examination)

Applicants to the Medicine and Surgery program sit a placement test in the following subjects: (Biology, Chemistry, English).

Required Documents for Secondary School Graduates

1. Secondary school graduates from the Republic of Yemen:

Original General Secondary Certificate form, accompanied by two exact copies.
A copy of the personal or family ID card, or passport, for Yemeni students.
Ten personal photographs, size (4×6 cm), white background.

2. Secondary school graduates from outside Yemen:

The original and copy of the secondary certificate must be certified by the following authorities:
- The Ministry of Education in the country that issued the certificate.
- The Ministry of Foreign Affairs in the country that issued the certificate.
- The Embassy of the Republic of Yemen in the country that issued the certificate.
- The Yemeni Ministry of Foreign Affairs in Sana'a (Higher Education in Yemen).
- The Yemeni Ministry of Education for equivalency.
If the certificate is from a non-Arab country: it must be translated after certification, and the translated copy must also be certified (per paragraph 3 above), in addition to obtaining its equivalency from the Ministry of Education in the Republic of Yemen. Copies of the first eight pages of the passport (for non-Yemenis) must be provided, provided the passport is valid for more than one year and records a residence in Yemen of at least one year.

Required Documents for the Bridging Program (Al-Tajseer) at UST

A copy of the diploma qualification, with the original brought for verification.
A copy of the General Secondary Certificate, with the original brought for verification.
A copy of the personal ID card or passport.
Eight personal photographs 4×6 cm with white background.

More Details

Credit Hour System

Under the credit hour system, the student is entitled to study a set of courses defined in credit hours. The advantages this system offers the student include:

The student's freedom to choose the courses he or she wishes to study each semester, with the assistance of the academic advisor.
The student's freedom to reduce or increase the number of courses studied in the semester.
The possibility for the student to study a summer semester in order to lighten the academic load, so that he or she may graduate in less than four years.

Transfer Between Universities

Required Documents for Transfer Students from Other Universities

1. Students transferring from Yemeni universities to UST:

Original General Secondary Certificate form, accompanied by two exact copies.
A copy of the personal or family ID card, or passport, for Yemeni students.
Ten personal photographs, size (4×6 cm), white background.
A transcript of the courses the student studied at the previous university, certified by the Yemeni Higher Education authority, together with exact copies of the transcript, as well as a certified copy from the university showing the scientific content of the courses listed in the transcript.

2. If the secondary certificate is from outside Yemen:

The original and copy of the secondary certificate must be certified by the following authorities:
- The Ministry of Education in the country that issued the certificate.
- The Ministry of Foreign Affairs in the country that issued the certificate.
- The Embassy of the Republic of Yemen in the country that issued the certificate.
- The Yemeni Ministry of Foreign Affairs in Sana'a (Higher Education in Yemen).
- The Yemeni Ministry of Education for equivalency.
If the certificate is from a non-Arab country: it must be translated after certification, and the translated copy must also be certified (per paragraph 3 above), in addition to obtaining its equivalency from the Ministry of Education in the Republic of Yemen. Copies of the first eight pages of the passport (for non-Yemenis) must be provided, provided the passport is valid for more than one year and records a residence in Yemen of at least one year.

3. Students transferring from universities outside Yemen:

In addition to the above, the transcript must be certified by the Higher Education authority and the Ministry of Foreign Affairs of that country, the Yemeni Embassy there, and the Yemeni Ministry of Foreign Affairs in Sana'a — provided that the university or educational institution is recognised by the Higher Education authority in Yemen. A certified copy from the university the student attended must also be provided, showing the scientific content of the courses listed in the transcript. If the transcript is in a language other than Arabic — for example, if the university is foreign — it must be translated and certified as mentioned above.

Internal Transfer

A new or currently enrolled student in any program may transfer to another program within the University's programs, subject to the following conditions:

The transfer must take place during the announced admission and registration period, and no later than three weeks from the start of the academic year.
Submitting the transfer request form to the College registrar and obtaining approval from the Dean of the College.
Satisfying the admission requirements for the program to which the student wishes to transfer.
Availability of vacant seats in the program to which the student wishes to transfer.
Approval of both the Department and College from which, and to which, the student is transferring.
The student may not transfer more than twice throughout the years of study at the University.
Carrying out course equivalency (credit transfer) for matching courses.
The student's transfer status is recorded in the student's record in the academic year to which the transfer is made, and the student is registered as "(Equivalency from a specialisation)".
When performing equivalency for transfer students between programs within the University, the following apply:
1. The scientific content of the course to be approved for equivalency must be no less than 80% of the scientific content of the course in the study plan of the program to which the student is transferring.
2. The number of credit hours of the course to be approved for equivalency must be no less than 75% of the number of credit hours of the course in the program to which the student is transferring.
3. The following university skill requirements — (communication skills, critical thinking, Holy Qur'an recitation and tajweed, leadership skills development, English (1), English (2), computer skills) — are not counted among the courses that prevent the student from being placed in a higher level.
4. Courses from the final levels are not eligible for equivalency.
5. No more than five years may have passed since the student passed the specialised course to be equivalenced in applied programs, and ten years in the remaining programs.
6. The student is required to attend the courses required at academic levels lower than the level in which they have been placed.
7. When promoted to a higher level, the student under equivalency is subject to the promotion system applied in the program.
8. The student has the right to compete for top-of-level honours, provided that all courses in that level are studied during the same academic year.
9. The student has the right to compete for graduation honours for transfer students between the University's programs, provided that all courses are studied in the same semesters and academic levels according to the study plan of the program to which the student transferred, and without conflicting with the conditions for graduation honours.
Graduates of one of the University's programs who apply to study in another program, or students who were academically dismissed and re-registered in the same program, are subject to the rules for transferring students from outside the University.
A student under equivalency is placed in a specific level if the total number of courses required from that level and previous levels does not exceed the total courses of that level, plus the number of approved courses for promotion in the program. Courses equivalence-approved from higher levels than the level in which the student will be placed are counted when calculating the number of approved courses for placement.

External Transfer

A student who has studied at another recognised university or college may transfer to the University of Science and Technology. This must take place at the beginning of the academic year, and before the end of the registration period specified in the University calendar, subject to the following conditions:

Satisfying the admission requirements for the program to which the student is transferring.
Equivalency is carried out based on the original transcript certified by the Ministry, submitted during the admission and registration period.
No more than 50% of the total number of credit hours in the study plan of the program the student wishes to join may be approved for the student. Priority in equivalency is given to courses related to the University's and Department's requirements.
Equivalency is only carried out for courses from the first three levels of any of the University's bachelor's programs.
A course or block with a prerequisite that the student has not passed may not be equivalenced.
The Field Training course may not be equivalenced.
The scientific content of the course or block to be approved for equivalency must be no less than 80% of the scientific content of the course or block in the study plan of the program to which the student is transferring.
The number of credit hours of the course or block to be approved for equivalency must be no less than 75% of the number of credit hours of the course or block in the study plan of the program to which the student is transferring.
The following university skill requirements — (English language, computer skills, communication skills, critical thinking, Holy Qur'an recitation and tajweed, leadership skills development) — are not counted among the courses that prevent the student from being placed in a higher level.
Equivalency is only carried out after providing the course or block syllabi studied by the student, certified by the university from which the student transferred.
No more than five years may have passed since the student passed the specialised course or block to be equivalenced in applied programs, and ten years in the remaining programs.
The student is required to attend the courses or blocks required at academic levels lower than the level in which they have been placed.
A student under equivalency is placed in a specific level if the total number of courses required from that level and previous levels does not exceed the total courses of that level, plus the number of approved courses for promotion in the program. Courses equivalence-approved from higher levels than the level in which the student will be placed are counted when calculating the number of approved courses for placement.
After the student studies under the equivalency arrangement, the promotion system approved in the program applies to them.